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Posted On: 4 October 2020 01:31 pm
Updated On: 12 November 2020 10:18 am

Step-by-step guide: digital authentication of employment contracts

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Previously, the authentication of work contracts was done in-person at any Government Services Complex. This June 2020, the Ministry of ِAdministrative Development, Labor and Social Affairs has announced that the previous system will now be replaced with an integrated service that uses digital alternatives at all stages of the process.

Steps to authenticate multi-lingual employment contracts digitally:

  1. Login using the smart card
  2. Fill in the contract information
  3. Print out the contract and sign it
  4. Upload the signed contract and additional required documents
  5. Pay the authentication fees after getting the Ministry’s approval
  6. Print a certified copy of the authenticated contract

Who can use: Employers who are subject to labour law

What you need before you proceed:

  • A smart card to access the service through the National Authentication System (NAS)
  • A valid bank card to pay fees online (payment gateway is linked to Hukoomi website)

How much is the fee: QR 60 for each contract

For help: [email protected]

Here's the step-by-step guide of the digital authentication system for a multi-lingual employment contract as per MADLSA:

Step 1

Step 2

  • Create a new contract for your employee and enter basic data of the contract such as:
    • Visa Number / Qatari ID
    • The country of the employee
    • Employee's mobile number
    • Contract date
    • Contract duration
    • Date of starting work
    • Probation period
    • Basic salary and allowances
  • Review the contract before submitting

Step 3

  • Print the employment contract
  • Worker/employee and the authorized signatory of the establishment sign the printed contract

Step 4

  • Scan the contract after it has been signed by both parties
  • Click on Upload Attachments
  • Attach the employment contracts and additional attachments based on the contract type
  • Click Save Changes after the file/s have been uploaded
  • Send To Review button will appear. Click on this to submit for verification of the Ministry.

Step 5

  • After the verification process is successfully completed, the contract will appear on contracts ready for payment (Contracts ready to pay)
  • Choose the contract and click PAY
  • Fill in payment information
  • After completing the payment process, you will see on the screen that the transaction has been successfully completed

Step 6

  • You can then print the receipt or send it to your email
  • The contract after this stage become electronically authenticated, you can also print a copy with the new authentication code
Part of the contract showing the authentication code. Image: MADLSA

Source/Reference: Ministry of ِAdministrative Development, Labor and Social Affairs