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Posted On: 22 July 2019 07:00 am
Updated On: 30 December 2020 01:48 pm

Warehouse Interface Coordinator

Binu Cherian
Binu Cherian
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Category: Administration
Job type: Full-time
Employment Type: Full-time
Skills: English, Gas Industry, Maintenance Management, Field Operations, Oil & Gas, Workplace Safety, Offshore, Equipment Maintenance


Website: Apply Here


  • The Warehouse Interface Coordinator handles:
  • Coordination of Maintenance Support related material between offshore, onshore and externally as required. Interface with Warehouse and Maintenance Support / Maintenance & Inspection stakeholders.


  • Drive an Incident Free environment through establishing and maintaining a strong safety culture.
  • Responsible for ensuring positive HSE performance by personnel, contractors and others working under the influence of the position.
  • Ensuring compliance with HSE legislation, company standards and procedures under the area of responsibility to ensure employee safety, legislative compliance and responsible environmental attitude.
  • Provide first level specialist advice and guidance to onshore and Site / offshore personnel on the management / movement of Maintenance related materials .
  • Provide administrative support to onshore / Site / offshore personnel on the management / movement of Maintenance related materials.
  • Manage and coordinate the Maintenance material backload process. Act as focal, in liaison with Warehouse personnel, to ensure continuous flow of materials / equipment for repair / refurbishment and return to stock / offshore.
  • Liaise with Maintenance stakeholders to ensure effective and efficient management of materials. Raising of PR’s / PO’s where required.
  • Issue regular Maintenance material status reports with KPI’s and alerts.
  • Interface with the Campaign / Shutdown Material Coordinators to ensure efficient tracking / bagging and tagging of materials.
  • Interface with Warehouse personnel to ensure robust material management and storage / preservation of Maintenance related materials.
  • Interface with Warehouse personnel / Contactors to ensure adequate management, refurbishment / replenishment and storage of Special Tooling, Turbine Kits etc.
  • Support the repair process for Maintenace related equipment, which may include visits to local vendor workshops and warehouses.
  • Act as focal for QA / QC material status / issues in liaison with the Technical Materials Administrator (TADM).
  • Identify material data in SAP / PALM with regards to QC and report to Maintenance Support / Maintenance Engineering stakeholders.
  • Participate, as appropriate, in Maintenance material management / Warehouse audits.
  • Ensure all related certification / documentation is coordinated and managed / stored effectively utilising NOC Document management processes and procedures.
  • Ensure all certification / documentation is up to date and easily accessible for stakeholders to utilise.
  • Identify opportunities to improve efficiency of all Maintenance material management activities, processes and procedures.
  • Act as focal with contractors, as required, for Maintenance material management issues.
  • Interface and coordinate as necessary with other relevant entities
  • Carry out any other relevant duties or tasks that may be assigned by reporting line.
  • Contribute to Vendor performance evaluation by providing relevant statistics
  • Share and adopt best practices across the company, support and identify opportunities to enhance consistency and alignment between Assets, where practicably possible.
  • Support the drive for Qatarisation
  • All staff must be willing to participate in Crisis Response Training and to assist during Emergency Response Situations if required

Qualifications & Experience:

  • Industry recognized technical qualifications / Diploma supported by industry experience (offshore and onshore oil and gas facilities).
  • Minimum of 10 years’ experience working in the oil and gas industry in a similar role in a Warehouse / Logistics environment.
  • Ability to work in a multi-disciplined and multi-cultural environment.
  • Solid experience in computerised maintenance management tools (SAP / PALM) with excellent PC skills (MS Word, Excel, Outlook etc.).
  • Understanding and application of industry process safety guidelines and procedures.
  • Sound knowledge of offshore plant and equipment maintenance / material management processes.
  • Medically fit to travel offshore, as required, to support / interface on maintenance material management.
  • Versatile, self-starter, resilient and able to interact effectively withdifferent departments, peers and Senior Management on a daily basis.
  • Excellent written and oral communication skills.
  • Fluent in English (listening, writing and speaking) and its technical vocabulary