Details:

Job summary

The PA conserves the Director’s time and promotes the organization by representing the Director internally and externally; providing liaison between the Director, key executives, stakeholders, departments and employees

Key responsibilities:

• Managing the Director Office in a highly professional and efficient manner
• Act as the first point of contact for all internal and external colleagues and stakeholders
• Relieving the Director of any management of administration where possible
• Ensure the Director is prepared for key meetings and interactions, conduct necessary background research on related topics
• Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf
• Having an understanding of the organisational and departmental objectives, values and milestones to allow to make educated decisions when required
• Co-ordinate and direct workflow within the office
• Update and chase actions and tasks to ensure progress is made in accordance with deadline
• Screening and where appropriate, handling or redirecting incoming telephone calls and visitors
• Sorting, distributing and responding or drafting responses to incoming mail
• Creating, formatting and progressing Memos and Letters
• Maintaining accurate, comprehensive and accessible manual and electronic filing systems
• Perform any other duties assigned by the supervisor directly related or relevant to the job
• Ensure the assigned responsibilities are delivered:
- to a high standard of quality and timeliness - in full compliance with the SC Quality Policy and the Safety and Security rules and requirements - in line with any standards and objectives designated in the Employee Performance Management system

Job Requirements:

• Minimum 6 - 7 years working experience as a personal assistant or similar position
• Typing speed of minimum 40 words per minute
• Previous experience of working in the region and knowledge of local culture would be an advantage
• Effective telephone skills
• Strong communication skills both verbal and written
• Fluent English & Arabic skills are essential
• Strong computer skills
• Maintaining confidential and sensitive information

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Binu Cherian

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