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Posted On: 22 September 2019 07:00 am
Updated On: 30 December 2020 01:48 pm

Personal Assistant at Supreme Committee for Delivery & Legacy

Binu Cherian
Binu Cherian
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Category: Administration
Job type: Full-time
Employment Type: Full-time
Skills: Performance Management, Typing, Sensitive Information, Phone Etiquette


Website: Apply Here

Job summary

The PA conserves the Director’s time and promotes the organization by representing the Director internally and externally; providing liaison between the Director, key executives, stakeholders, departments and employees

Key responsibilities:

      • Managing the Director Office in a highly professional and efficient manner
      • Act as the first point of contact for all internal and external colleagues and stakeholders
      • Relieving the Director of any management of administration where possible
      • Ensure the Director is prepared for key meetings and interactions, conduct necessary background research on related topics
      • Maintaining the Director’s diary, arranging appointments and responding to invitations on their behalf
      • Having an understanding of the organisational and departmental objectives, values and milestones to allow to make educated decisions when required
      • Co-ordinate and direct workflow within the office
      • Update and chase actions and tasks to ensure progress is made in accordance with deadline
      • Screening and where appropriate, handling or redirecting incoming telephone calls and visitors
      • Sorting, distributing and responding or drafting responses to incoming mail
      • Creating, formatting and progressing Memos and Letters
      • Maintaining accurate, comprehensive and accessible manual and electronic filing systems
      • Perform any other duties assigned by the supervisor directly related or relevant to the job
      • Ensure the assigned responsibilities are delivered:
      • - to a high standard of quality and timeliness - in full compliance with the SC Quality Policy and the Safety and Security rules and requirements - in line with any standards and objectives designated in the Employee Performance Management system

Job Requirements:

  • Minimum 6 - 7 years working experience as a personal assistant or similar position
  • Typing speed of minimum 40 words per minute
  • Previous experience of working in the region and knowledge of local culture would be an advantage
  • Effective telephone skills
  • Strong communication skills both verbal and written
  • Fluent English & Arabic skills are essential
  • Strong computer skills
  • Maintaining confidential and sensitive information