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Posted On: 10 September 2019 07:00 am
Updated On: 30 December 2020 01:48 pm

Administrative Assistant - CPD at Weill Cornell Medicine - Qatar

Binu Cherian
Binu Cherian
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Wcm-q

Details:

Category: Administration
Job type: Full-time
Employment Type: Full-time
Skills: Communication, Coordination, Organized, Service-oriented, Problem solver and Proactive.

Contacts

Website: Apply Here

Position Summary:

Under the guidance of the Director for Continuing Professional Development (CPD), provides administrative support services for the division by completing administrative and organizational tasks for ongoing and project-related activities.

Job Responsibilities:

    • Maintains electronic calendars and arranges meetings (including scheduling rooms and video conferences, compiling agendas and materials). Records and transcribes minutes of meetings when required
    • Provides word-processing, spreadsheet and presentation software services including drafting routine correspondence, as well as drafting, editing and formatting a variety of documents such as travel itineraries
    • Manages the office electronic and paper filing system, photocopies, and performs other daily tasks such as screening, logging and prioritizing incoming telephone calls, mail and e-mail, creating division SARFs and ITS tickets.
    • Plans and organizes travel arrangements for the division including liaising with the Human Resources department in Doha and the WCM-Q Office in NY to coordinate flights, hotel room reservations and ground transportation for educational or business purposes
    • Assists with the preparation and logistical coordination of events and activities relating to the CPD division
    • Assists faculty or staff from other divisions with any queries relating to the CPD division, either by providing information based on own knowledge or directing the query to other staff or faculty as appropriate
    • Orders and maintains appropriate inventories of office supplies, booklets, brochures and other CPD division related material
    • As required, initiates shopping carts relating to the activities of the division ensuring compliance with financial policies and procedures. Assists with the review and coordination of the payment of invoices and reimbursement of business-related expenses
    • Maintains confidentiality of the information and performs other job-related duties as required

Education

  • Bachelor's Degree

Success in this role requires but not limited to these skills…

Organized, service-oriented, problem solver and proactive. Three or more years’ of experience in a similar role, event management, and coordination. High level of computer skills; in Microsoft Office suite and advanced skills in written and spoken English. Prior experience in CPD would be advantageous, as well as earlier work experience in HigherEducation.

Your application requires a CV, including the names and contact information for three references that agree to be contacted, as well as a covering letter. We encourage applicants to describe in their application how they feel they can contribute broadly to the goals of WCM-Q.

For additional requirements and responsibilities, please refer to our website listed below. You must be located in Doha, Qatar and have a valid resident permit, to qualify for this position. Compensation will include a competitive salary with, housing and transportation allowances.

Cornell University is an equal opportunity, affirmative action educator and employer.

The screening of applications will begin immediately and continue until suitable candidates are identified.