Personal Assistant

khaaled78's picture



- Data Entry Agent

- Secretary

- Translator

- Teacher

- Document Controller (Medium Level)

- Personal Assistant

- Human Resources Officer


Khaled Chaabane,

38 years, Algeria.

Email :

Tel: +213 (0) 698 21 87 88

Dedicated, professional, polite, serious, hardworking, communication and interpersonal abilities are adjectives that have been used for me by my ex-supervisors quite often over the last 7 years that I have worked along my career. With extensive clerical and administrative support experience to my credit, I am confident I may meet the requirements of any position I will be charged of.

I understand that honesty is very important when it comes to maintain confidential data and reports. I am a trustworthy person and know all the tactics of diplomacy and word games needed to keep the data safe.

Note: I almost need at least 2 months to assimilate any new working position environment.

Professional experience

22 July 2015 till 20 July 2016: BONATTI SPA, Project SBF – Inlet Separation and Boosting Facilities, ALRAR, In Amenas- Algeria, Client SONATRACH.

For the smooth running of the office I am charged to provide various administrative and clerical support to site management personnel, particularly assisting the manager. During my typical working days I perform a number of tasks such as:

- Managing correspondence; drafting and translation of various administrative letters in French, English and Arabic.

- Archiving letters, internal & external, in hard & soft copy

- Preparing presentations and handling scheduling and drafting meetings.

- Monitoring of all project procurement requests and match them to their orders to be purchased. - Management of the office supply stock.

- Preparation of the flight booking requests for all personnel and the military escort for expat.

- Sending & receiving letter from/to CA (Contracting Authority, Sonatrach), and record them Soft and Hard copy.

- Achieve a perfect distribution for all received and sent letters.

25 July 2016 till now:

SONATRACH At the same Project “Project SBF – Inlet Separation and Boosting Facilities, ALRAR, In Amenas- Algeria

After having worked one year at the project mentioned above, I was in complete touch with the Client SONATRACH, the Client proposed to transfer me to be among its administrative staff to execute the same duties I was executing in BONATTI SPA (Secretary and Administrative Assistant).

Other involved Tasks: Data Entry

- Have good typing speed with very good accuracy in performing the given tasks of data entry, I am detail orientated. My high school diploma into English Language and Literature and other certificates of languages offered me good reading and writing skills and the ability to be accurate.

- Full command on written and verbal English, French and Arabic gave more weight.

- Enter customer and employee data into prescribed database software.

- Check to make sure that accurate data has been entered into the database.

- Verify entered data by reviewing, correcting, changing or deleting entered information.

- Delete unnecessary files that may be bogging down the database.

November 2011-January 2014, Riyadh - Saudi Arabia: Secretary and Personal Assistant for a Royal Family in Saudi Arabia, charged of:

- Performing general secretarial work at Clockwise

- Preparing meeting of minutes - Press releases and managing high-end executive correspondence (French, English and Arabic).

Acting as personal assistant:

It was up to me to contact and negotiate , via official letters and telephone calls, with customers consultants, vendors, government agencies, banks (Checking and preparation of all accounts operations), recruitment agencies (to provide foreign qualified staff), embassies (Preparation full visas’ files for the Royal Family), lawyers (Report all litigations in details and keep following up the updates), police stations (Depositing all kind of complaints and problems), insurances (Houses’, cars, Social insurances, …ect), hotels (booking and reservations) brought me great benefit and polished my people skills communication abilities, performing responsibilities like attending calls, maintaining contacts, arranging meetings handling important calls,… etc

Recruiting and guiding new staff:

- Helping draw up plans for future personnel needs.

- Recruiting

- Counseling staff about any problems they may have, either at work or personally Oversee employee services such as health and safety as well as sports and social facilities.

- Administration, co-ordination and support.

- Managing and maintaining contracts, personnel files and other employee information.

- Fulfillment of additional duties as required. Freelancer translator:

Translator of French, Arabic, English, Spanish, German and Italian.

- Convert written materials from one language into another, such as books, publications, or web pages (financial, legal, technical, … etc).

- Proofread, edit, and revise translated materials.

- Check translations of technical terms and terminology to ensure that they are accurate and remain consistent throughout translation revisions.

French and English teacher:

Evenings Periods, weekends and holidays. I give remedial courses for the students and pupils (often lessons of speaking and writing correctly, to form sentences and paragraphs).

October 2008 - June 2011:

• English teacher at secondary school, an official school. I provided effective classroom management, creative lesson plans, lecturing and discussing concepts. I prepare the daily subjects to teach pupils in accordance with approved program and according to a methodical plan, I prepare material for presentations of courses, discussions, audio-visual presentations and educational outputs, researches on the Net, newspapers, books and other sources on natural historical events, phenomena and biological, writers and poets. .etc. I prepare grading tests and conducting progress reports, and recordkeeping student activities in accordance with laws and school policies.

Evenings Periods: Private Teacher of English, French and Arabic for pupils of the primary and secondary schools, to help them revising their lessons thus their homeworks.

July 2005-February 2006:

Translator and administrative assistant (translating Arabic - French-English). TONIC Packing. Industrial area, Bousmaîl, Tipaza, Algeria.

May 2007 until June 2008: Translator (Arabic

- French-English).TATNEFTPROVODSTROY (Russian Oil company). Garidi 1, Kouba, Algiers, Algeria.

Education background

- Diplomas + 1998: Baccalaureate in science of nature and life. High school Bouhana Mesaoud - Ferdjioua, Mila. Algeria.

-June 2005: University of Constantine – Algeria:

• Diploma of license in English language.

-June 2004: University of Constantine – Algeria: Note: Each level lasts one year, and I had these crash courses of Spanish, French, Italian and German in parallel, 5 hours per week for each language.

• Certificate of 3rd level French.

• Certificate of 2nd level Italian.

-June 2003: University of Constantine – Algeria:

• Certificate of 3rd level Spanish.

• Certificate of 2nd level German. -University of Rome: Certificate of the Italian language: A certificate of the Italian language delivered by the university of Rome (Italy), an international exam organized by the university of Rome at the university of Constantine in Algeria.

Certificato del livello avanzato superiore dell'italiano come lingua straniera

-Certificate of Recognition of Teaching Directorate – Norway I sent a full recognition file to NOKUT (Norwegian Organization of recognition of foreigner diplomas) for object of recognition of my diploma of the license in English language, they issued me a certificate of recognition.


Driving license: Category B

Mother tongue: Arabic.

Excellent: Arabic, French and English (to write, speak and translate). Good level of German (write and translate).

Good Italian and Spanish level (write and translate).

MS office applications such as Word and Excel and Outlook Hobbies:

Sport, Reading, Internet browsing.

Able to assimilate:

- Maintaining a tracking facility to enable documents to be updated easily.

- Scanning in all relevant new documents.

- Checking dispatch documents are accurate.

- Presentation and filing of documents and drawings.

- Responsible for maintaining hard copy information.

- Issuing and distributing controlled copies of information.

- Ensuring all documents are as up to date as possible within electronic filing Provides administrative and clerical support for a department or group of managers/individual contributors.

Responsible for maintaining a calendar of appointments, meetings, and events. Makes travel arrangements as needed. Arranges meetings providing any associated clerical support. May take and deliver messages, provide information to callers, set-up and maintain files, prepare and sort mail. Performs routine word processing assignments, proofreads, and prepare routine reports. Processes invoices for appropriate signatures and prepares expense reports. Maintains inventory of supplies for the department. Prepares general correspondence, faxes, and photocopying. Coordinates the submission of group timesheets, if applicable to group that individual supports. Creates and maintains files.

Contact Details