ADMINISTRATIVE SECRETARY/RECEPTIONIST

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Description

Job Opening

• Job Title: ADMINISTRATIVE SECRETARY/RECEPTIONIST
LOCAL HIRING (FEMALES ONLY)

• Date: 31/08/14

• Employer: A Qatar Leading Company specialized in Leisure and under water sports training
• Location: Doha, Qatar.

• Qualifications:
1. High School diploma or equivalent.
2. Experience as a secretary and receptionist.
3. Must have very good oral and verbal communication skills in English / Arabic, and any third language will be a plus.
4. Demonstrated typing and filing skills.
5. Experience in using various computers and computer programs, Basic knowledge of Microsoft Office Applications, specifically MS Word and Excel.
6. Desire to continue career improvement.
7. Willing to assist and handle foreign inquiries
8. Flexible to work for 6 days in a week and also some times during holidays
9. Pleasant personality
10. Team player.
11. Ability to build positive relationships with high level of interpersonal skills.
12. Excellent talent to interact with people in a positive and courteous manner
13. Ability to prioritize tasks according to importance in a fast paced environment
14. Multi-tasking capability without compromising on quality
15. Must be proficient in handling office equipment including complex multiple lined telephones, printers, photocopy machines etc.
16. Dependable, punctual and able to work in flexible working hours
17. Nicely turned-out and Thorough

• Duties and Responsibilities:

• Answer or redirect general inquiries in person, by telephone or email.
• Take and forward messages using multi-line telephone.
• Distribute incoming mail and faxes.
• Maintain confidential filing system for client files, using Eve Database Utilities (eve)
• Schedule individual or group appointments and meetings for GM, Instructors, Dive masters and Sales and Marketing Manger.
• Record “Did Not Show” clients and collect fees.
• Process client cancellation list on a continual basis.
• Process letters, memorandums, reports, papers, minutes of meetings.
• Tabulating and maintaining accurate and up to date statistics for the Company using Excel.
• Order and replenish Office supplies, inventories, technical equipment, pamphlets etc.
• Score and keep records of Inventory materials.
• Tabulate and maintain accurate and up-to-date statistics of client feedback forms.
• Collate Courses feedback forms.
• Coordinate reservations with Instructors and dive masters
• Issuing invoices
• Handling cash box
• Assisting guest on the spot
• Assisting needs of Company general manager
• In charge of the Supervision of cleanliness of company office and surrounding
• Greet visitors/guests/members professionally, determining the nature and purpose of visit
• Direct and escort visitors/guests/members to appropriate destination or waiting rooms
• Collect, sort, distribute and prepare correspondence, mail, messages and courier deliveries
• Take and resolve complaints from customers and public being positive to negative criticism
• Support the Mission, Vision and core values of the company

• Salary and bonus: Based on years of experience and performance (will be discussed during the interview).

• How to Apply: Simply send your CV to localrecruitmenthrdohaqatar@gmail.com Maximum by 07/09/2014.
• For further info please call us on +974 55246651 / +974 33911331

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Contact Details

Tel: 
+974 55246651 / +974 33911331